CLEAR

Creative Leads, Exchanges and Referrals

CLEAR BY-Laws

CLEAR is a business–to-business organization whose sole purpose is to increase business for and among its members.

Membership/Structure

CLEAR will meet on the first and third Wednesday of each month. Members and guests gather at 12:15 pm to meet and greet and to order lunch. The meeting will begin promptly at 12:30 pm and will run until approximately 1:30pm.

Meeting agenda will include:
Brief introductions for all members and guests
Sharing of all leads
The opportunity to discuss any issues of concern
Speaker

All members are expected to act in a professional and ethical manner. Members will not ask for or expect discounts or lowered fees for member-to-member or member-to-referral business. Jokes, pictures and/or stories will not be forwarded to members unless prior approval from the member is received.

All members are expected to attend each meeting. If a member is unable to attend any meeting, they must call or e-mail Diana Brettrager or Larry Youdelman at least 24 hours before the meeting. When a member misses four meetings in one year, giving only same day notice, CLEAR will accept the resignation of that member. If extenuating circumstances exist the executive board will be notified.

An unexcused absence is considered for a member who calls to say they cannot make the meeting on the same day as the meeting, does not show up at a the meeting or does not E-Mail. Just asking another member to report your absence is not acceptable. Two unexcused absences will result in a reminder. Four in a year, CLEAR will accept the resignation of that member.

There will be only one member per profession/occupation group. Each member will be responsible for providing a five word maximum description of their profession. Members are expected to work primarily in their category. (deleted) Categories are to be determined by a majority vote by all members.

Any member may, after at least a one year tenure in CLEAR, apply for a dual-membership. The secondary membership must be applied for through the regular method of completing the membership application on-line and the membership asked to vote. Just because a current member applies for dual-membership, does not mean that it will be automatically granted.

If there is a possibility of an overlap in services between two businesses, the current member will be consulted by the Executive Board.

Membership limitations will be reviewed when we reach 35.

NO multi-level marketing to actively recruit CLEAR members will be allowed.

It is recommended that all CLEAR members carry liability insurance. It is up to the referring member whether to use or not use anyone without insurance or to refer to that member. CLEAR will not ask for or require insurance verification.

Each member will have an opportunity to showcase his/her business for 20 minutes at a meeting. If the member cannot speak on the designated day, they will be required to get a substitute. If no substitute is provided, that member will lose their option to speak for the current year.

Occasionally a member will express an interest in having an outside speaker. Each outside speaker will be voted on by the membership and the speaker’s lunch paid for by the sponsoring member, unless agreed upon by the membership. (deleted). If there is a third party speaker, CLEAR will pay for the lunch of that person.

If a current member chooses to change their profession/occupation within CLEAR, they need to apply for a new membership through the regular method of applying through the website and all members will be asked to vote via secret ballot. If there is a possibility of an overlap between members, the Executive Board will contact both members to discuss their concerns.

It is suggested that each member provide a minimum of 8 leads per calendar year to CLEAR members based on the business/service needed. New members will be given until Jan 1st of the year following their acceptance into CLEAR to comply with the lead suggestions.

All leads are to be “warm” leads. All leads are to be called within 48 hours and the referring members thanked for the referral. If a member does not meet the minimum of 8 leads per year, their membership will be reviewed by the executive board to determine if it is in the best interest of the member and CLEAR to give up their CLEAR membership. (deleted).

There will be a minimum of two social events per year, paid by CLEAR and all members are encouraged to attend. If a member submits an RSVP to attend and does not attend, a minimum charge of $25 per RSVP will be charged. If the absence is due to an emergency situation the executive board will discuss the situation and has the authority to remove the $25 charge.

Membership Dues

Membership Fee of $135 per quarter is to be paid at or before the 1st meeting each quarter (January 1, April 1, July 1 and October 1). A new member will add $25 to their first membership fee to include their internet inclusion information.

If the fee is not paid BEFORE the new quarter begins, a late fee of $15 will be charged. For each meeting that the dues are late, a $15 charge per meeting will need to be paid along with the current dues. If the dues are not paid by the 3rd meeting of the quarter, CLEAR will accept the resignation of the member. If extenuating circumstances exist the Executive Board will be notified.

The $135 quarterly dues will include dues at $45 and lunch at $90. Dues will cover the cost of supplies, individual member internet listing on the CLEAR web-site and a small amount of reserve fund. The reserve can be spent on a project or social event with a majority vote.

Membership dues must be paid in full, there will be no payment plans accepted.

If a check for membership is found to be NSF, the member will be responsible for any fees as assessed by our bank.

If a member joins after the quarter has begun, lunch costs will be pro-rated; however the $45 dues and the $25 charge for internet inclusion will still apply.

If a member knows of their absence ahead of paying their dues for the quarter, and gives proper notice when paying their membership, the lunch cost can be removed from the quarterly membership dues.

NO refunds will be given for missed meetings or resignations.

Leave of Absence

A member may request a leave of absence in writing to Diana Brettrager for personal or professional reasons, but must pay the quarterly dues of $45. All leaves of absence will be discussed by the executive board. A three month leave of absence will guarantee the member their position within CLEAR. Any leave of absence that extends over 3 months will not guarantee the position.

Administrative Duties

The Executive Board will consist of the three longest standing members – Diana Brettrager, Larry Youdelman, and Pam Ruggeroli. Pam Ruggeroli is also a Director. The Executive Board will be an unpaid, voluntary position. If any member of the Executive Board cannot or is not able to serve in this capacity, they will notify the remaining Executive Board members and a new appointment will be made based on tenure in CLEAR.

CLEAR will obtain and pay for Directors and Officers Liability Insurance for $1,000,000 liability coverage to include all Directors as listed above.

The following Directors will have additional responsibilities as indicated:

Diana Brettrager will be the administrative contact for correspondence, attendance, meeting place and second signature on checking account
Diana.Brettrager@countryfinancial.com  298-6700

Larry Youdelman, CPA, will be the accountant for CLEAR, will be responsible for collecting dues and taking attendance and will receive the monthly account statements directly from the bank. He will also provide financial updates to the group as requested.
mrlarrycpa@aol.com  885-6694

Any CLEAR member accepting additional responsibilities will do so without any remuneration and at no other cost to CLEAR.

Any services that CLEAR will need, shall be at the discretion of the members, and may be handled by a non-member if deemed necessary.

Any appointment can be revoked by a majority vote of the current membership.

Each quarter, two members, chosen by random, will be responsible for running the meeting. All members will be given the opportunity to serve in this leadership role.

Any member-to-member complaints or concerns regarding a member’s integrity to CLEAR, or professionalism in their business should be E-Mailed to one of the Executive Board Members who will present the complaint or concern to the Executive Board. A confidential E-Mail will be forwarded to the member in question or a meeting held to discuss the matter

Prospective Members

It is mandatory for a guest to attend two consecutive meetings before applying for membership. To apply for membership, a prospective member will be required to complete an application on-line at the CLEARTucson.com website and sign a membership agreement. If they do not agree with the by-laws and indicate that in the membership agreement – they will not be offered membership in CLEAR.

At the first and second meeting a potential member attends, they will be given 3-5 minutes to showcase their business. A new member will have the option to speak within 60 days of their membership by contacting a member who is already scheduled to speak to ask for a change of dates or to share their time.

If the prospective member is brought in by a current member, the current member must e-mail Diana Brettrager any critical information that would be necessary for the membership to vote intelligently. All members will be E-Mailed a copy of the application and a questionnaire in order to make an informed decision regarding the prospective members.

All current members are expected to vote via E-Mail within 3 business days of membership being requested. If there is only one prospect applying for membership, 75% of voting members must agree to offer a membership to the prospective member. If there are two or more prospects applying for the same position, a majority of the voting members must agree to offer a membership. A member is free to Abstain for any vote, but must respond to the vote request. An Abstention will not be counted in the required voting requirement for membership. The subject line of the E-mail will be Important – Vote Required.

When asked to vote for a potential new member for CLEAR and the member does NOT vote within the 3 business days required (unless otherwise excused), the member will receive an unexcused absence for their attendance record.

In combination with attendance, when the unexcused absences total two, the member will receive a reminder. Four in a year, CLEAR will accept the resignation of that member.

Prospective members are responsible to pay $20 for their meal. If not paid at the luncheon, the sponsoring member will be responsible for this charge.

Any prospective member that is not given membership in CLEAR, must wait 6 months to re-apply, and must once again attend two meetings.

Solicitations

It is required that any solicitations to CLEAR members (whether monetary or goods) be done on behalf of a 501C3 non-profit organization. No member is required to participate in any type of fund-raising.

Membership Meeting

The first meeting of each year will be a member-only meeting for the purpose of discussing any issues that may arise. Any proposed change requiring a vote of the membership for an individual or category of business will be done via secret ballot, tallied by our accountant and announced at the meeting.

Revised January 22, 2014